How I trained AI to Automate My Week: A Beginner’s Case Study

The idea of using AI to “automate your life” can feel vague or intimidating — especially if you’re not a developer or a tech professional.

So in this post, I want to show you what it actually looks like when a real person (like you or me) uses AI tools to automate an entire week — step-by-step.

No jargon. No code. Just tools, prompts, and results.

This case study will cover:

• The tools I used and why

• How I set up my workflow

• The specific tasks I automated

• What worked (and what didn’t)

• How much time I saved by the end of the week

Tools Used for the Week

The Setup: My Week Before AI

• ❌ Constantly switching between tools

• ❌ Manually writing every email, proposal, and blog draft

• ❌ Wasting time retyping notes from Zoom calls

• ❌ Overwhelmed by my calendar

• ❌ Ending each day mentally exhausted

Step 1: Planning with ChatGPT

I started the week by prompting ChatGPT:

“Act as my productivity coach. I work 5 hours a day and have 3 client calls, 2 blog articles to write, and personal errands. Help me schedule my week.”

It generated a schedule that looked something like:

• Monday: Deep work block + content writing

• Tuesday: Calls + admin

• Wednesday: Creative focus (writing, content ideas)

• Thursday: Overflow + errands

• Friday: Wrap-up + journaling

🧠 Result: I had a plan in 5 minutes that would’ve taken me an hour to map manually.

Step 2: Auto-Scheduling with Motion

Motion synced with Google Calendar and scheduled my top 5 priorities based on time slots, deadlines, and focus blocks.

It auto-rescheduled if meetings popped up.

🧠 Result: No more dragging tasks around. Everything got slotted — including breaks and emails.

Step 3: Content Creation with Notion AI + Grammarly

Using ChatGPT, I generated a rough draft of a client blog post.

Then I pasted it into Notion AI, which helped organize, structure, and rewrite awkward sections.

Grammarly polished the tone and readability.

🧠 Result: A 1,200-word draft that normally takes me 3 hours was ready in 45 minutes.

Step 4: Meeting Summaries with Otter.ai

I had two Zoom calls with clients. Otter:

• Transcribed everything live

• Tagged key moments

• Auto-generated summary bullets

🧠 Result: I didn’t write a single note — but had a full recap in seconds.

Step 5: Journaling and Reflection with ChatGPT

Each night I asked:

“Help me journal about my day using this summary: [summary]. Include 1 win, 1 challenge, and 1 gratitude moment.”

I used the results as entries in Notion.

🧠 Result: AI made journaling fast, meaningful, and consistent.

Outcome: Time Saved and Takeaways

Total Time Saved: ~6–7 hours that week

What Worked Best

• Letting AI write first drafts (I edited less than I expected)

• Auto-scheduling tasks helped my brain relax

• Using prompts creatively (journal reflection, coaching voice)

• AI summaries were accurate and saved mental effort

What Didn’t Work So Well

• Motion struggled when my calendar changed drastically

• Grammarly occasionally changed tone too formally

• I still needed to proof outputs — AI isn’t perfect

My AI-Enhanced Weekly Workflow Now

Final Thoughts

AI didn’t replace my work. It just gave me more mental space to focus, think, and execute. It felt like hiring five assistants — all for free or cheap.

If you’re feeling overwhelmed by your routine, I highly recommend experimenting with even one of the tools mentioned.
Then build up from there.

Your time is worth more than ever. Let AI help you protect it.

Every voice matters in our movement. If you’d like to collaborate, suggest a topic, or simply say hello — contact us